Web2Print, Infigo for corporates
Gain more control of your print output and increase the efficiency
of your marketing department and office workers.
About Infigo
Infigo is a next generation web-to-print solution that can make the printing of documents and collateral more efficient.
The solution delivers productivity and cost efficiencies to organisations by empowering office workers with intuitive tools to help them create and submit jobs to a centralised on/off-site print environment - whether they're existing or new documents, reports, or professionally designed marketing collateral.
Once jobs are authorised for processing, office workers are able to track the progress of their print jobs on a self-serve basis, ensuring deadlines are met and service levels are adhered to.
To give administrators of the system a complete view of the jobs that have been submitted for processing, Infigo has a powerful in-built reporting tool. The reports available can be summarised by office worker, department/cost centre, filename and a range of other criteria, giving you complete visibility of how much your organisation is spending on print, and in what areas.
The Print Market Place
In today's fast moving business environment, organisations are facing more and more challenges. These include:
- How to control the quality of the documentation the organisation produces
- How to ensure there is always a supply of up to date collateral
- How to control the amount being spent on print (internal and external)
- How to empower employees to order print and collateral in a controlled manner
Infigo web-to-print is an intuitive solution that can help address all of these issues.
The File/Print feature
One of the most powerful features of Infigo is its integration capability with the File/Print menu system of your desktop applications.
The feature is powered by leading Adobe print-driver technology and allows office workers to simply open the document they wish to print, then from their standard File/Print drop down menu select "Infigo" as their desired printer. The system will then present the user with a finishing wizard that will allow them to choose how they'd like their document printed (i.e. double sided, single sided, colour, black and white, stapled etc). A file will then be streamed to whichever centralised print hub has been pre-configured. The print hub operator can then choose to process the job themselves or back it off to a third party service provider.
ADVANTAGE |
TO MARKETING FUNCTION |
TO IT |
TO OFFICE WORKER |
TO PRINT ROOM |
Empowerment |
Less administration needed.
Collateral stock control is eased as users can order directly. |
Will no longer need to be involved in the authorisation of large files being permitted over the network – freeing resource. |
Quicker to receive required documents/collateral.
Office workers able to serve themselves. |
Print room managers are presented with all the information they need to print the file.
Better understanding of when the peak times are and what stock is used most often. |
Control |
Ease of chargeback through reporting.
The encryption functionality allows jobs to be processed securely.
Better brand and quality management capability. |
IT will be able to ensure jobs are processed on the most appropriate device - enabling better load balancing. |
Office workers can choose to have the documents finished more professionally by utilising the finishing wizard. |
Easier routing of print job to most appropriate printer.
Option to outsource print job to litho supplier or third party. |
Efficiency |
Centralised print management allows jobs to be processed on the most efficient device. |
Utilising centralised print devices can significantly reduce running costs.
Digital print presses are not typically managed by IT, so as more print is channelled through Infigo, more time will be freed up for them to conduct other projects/tasks. |
Office workers will have greater visibility of the cost associated with printing their documents so will think before they print.
As jobs will be processed in line with a pre-agreed SLA, office workers will be aware of the print process and will be able to more easily adhere to deadlines. |
More print jobs can be put through the print room automatically.
On-demand management information. |
Transforming your print strategy
In order to help you enhance/justify your Print Centre strategy, we've developed a proven 5-stage transformational process. Our transformational process can help you identify which parts of your print strategy could be enhanced and will help you gain greater visibility of the document output that's currently being generated by your employees. The process will also take into consideration the amount your organisation is spending with third party commercial printers and will make recommendations as to how your spend profile could be optimised to make your organisation more efficient.
Improving your Print Centre
If you already have a Print Centre we can help you:
- Understand the benefits that work flow software, such as our Web-to-Print product called Infigo, can deliver back to your business
- Review the effectiveness of your existing Print Centre strategy
- Better utilise the digital print applications available on the market through greater awareness of their capability and better staff training
- Put in place an effective internal communications programme so more employees are aware of the service capabilities of your Print Centre
In January 2007 we were named for the third year in a row, Xerox Production Reseller of the Year. We therefore have the skilled resources in house to transform the way you manage your print strategy and would like the opportunity to help you too.
To learn how Infigo Web2Print could help you streamline your print environment, please email tellmemore@bytes.co.uk
