Licensing Procurement
Our expertise in managing software on behalf of our clients has resulted in us working to a procurement process that can be customised to address specific needs and requirements. Part of that process includes the examination of current licensing agreements and purchase history to determine if and where cost savings may be realised by either consolidation, re-evaluation of contracts or adjustments in maintenance commitments.
Driving down costs
Our procurement specialists understand the need to drive down costs, and we work strategically with our clients to ensure we source products at the best possible price. We typically work with our customers to help:
- Ensure economies of scale by operating licensing agreements of all sizes
- Work with fixed, measurable pricing matrices for all contracts
- Help to demonstrate ROI on these contracts therefore reducing TCO
- Act as the interface between the vendors and client
- Long term, customised licensing contracts negotiation to align contracts
- Long term budget model creation
- Creating contracts where boxed product has been purchased historically
Cost Reduction Methodology
Our experience has helped develop a 10 point methodology system that our licensing consultants use across the business to help our customers get the best possible deal.
- Co termination of agreements
- Leverage contract term and previous experience to reduce pricing and maintenance costs
- Identify product functionality crossover with other applications across vendor portfolio
- Identify cross country price point advantage
- Prevent purchases against non- negotiated products (leakage)
- Provide visibility of current license quantity against vendor type via:
- Our Virtual License Bank
- Re harvesting of licenses
- Zero value tracking partcode system
- Tracks licenses ordered at zero value within volume agreements
- Enhanced contract terms Contract terms through negotiation of license usage rights
- Understand and implement Corporate Standards
- Integrated partcodes
Specialist Software Desk
In addition to working alongside our strategic vendors, we are able to supply software against a much wider portfolio of vendors, we have a dedicated Specialist Software Desk who source products from over 600+ vendors.
In order to reduce costs we utilise a channel distribution network. This allows us to leverage our entire volume of purchases from all of our customers to negotiate a discount from our distributors.
Effortless online ordering
For excellent purchasing capabilities, the Bytes Portal can be easily customised to suit the needs of your organisation integrating smoothly with the way you do business. There are customisable module views and access rights meaning that portal components can be included / excluded for specific users. For example, we can switch on / off features such as price list view, quote generator, order placement and news to tailor the user experience.
Quotes can be saved for any amount of time and easily converted to an order. Saved quotes and placed orders are instantly accessible for easy repeat ordering. The price list catalogue can be exported via excel or e-mail for internal distribution. Benefits are accurate, quick, efficient, easy and makes for easier administration meaning reduced procurement costs.
Renewal Management
We are specialised in assisting our customers in reducing the headache of managing software licensing renewals. We have developed automated systems to help the renewal process and our account teams are focused on obtaining the best renewals deals. Our portal automatically sends reminders to any given relevant personnel giving them 90, 60 and 30 days notice until the renewal is due. We also use renewals as an opportunity to renegotiate with vendors to lower the renewal pricing for support/maintenance and additional licenses.
